ISM's Driving for Work Program
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What is Driving for Work
Driving for Work Explained
What is Driving for Work?
Driving for work includes any person who drives on a road as part of their work either in:
- A vehicle provided by their employer; or
- Their own vehicle and receives an allowance or payment from their employer for distances driven.
Commuting to work is not generally classified as driving for work, except where the person’s journey starts from their home and they are travelling to a work location that is not their normal place of work.
How does this impact Businesses?
In the case of journeys taken in a vehicle provided an employer, such as a van, jeep or fleet car, an employer has a duty of care to ensure the safety of employees using the vehicle.
Employers should have appropriate policies and procedures in place to ensure safety when employees drive a work-provided vehicle or drive their own vehicle for work.
Driving for work involves a risk not only for drivers, but also for fellow workers and members of the public, such as pedestrians and other road users. As an employer or self-employed person, you must, by law, manage the risks that may arise when you or your employees drive for work.
Employers should have systems in place to ensure that Driving for Work activities are road safety compliant. Employers cannot directly control roadway conditions, but they can promote and influence safe driving behaviour and actions by their employees.
Are my staff affected by this?
Many workers drive for work, for some workers this is their main job whilst for others driving may only form a minor part of their job and be carried out occasionally.
You will need a Driving for Work program in place for all:
- Company Car Drivers
- Grey Fleet Drivers (who use their own vehicle for work purposes, even occasionally
What does the law require?
Health and Safety law applies to driving for work in the same way as for all work activities.
As an employer, you should have a safety management system in place for managing all work related risks. Driving for work risks should be managed as part of this system.
You must also make sure your employees are:
- Legally entitled to drive the vehicle they are using,
- Using a vehicle that is safe and roadworthy,
- Trained, competent and fit to drive their vehicle safely, and
- Using their vehicle safely.
What you MUST have in place?
There are five key steps that you should include in your programme for managing driving for work:
1. Develop a driving for work policy.
Your driving for work policy should:
• outline the aims of your safe driving for work policy;
• emphasise management’s commitment to this policy;
• refer to the relevant legislation and guidelines;
• give an overview of the business (nature of business, work locations, organisational structure, number of employees);
• identify to whom the policy applies and to whom it does not apply;
• explain how you will manage driving for work; and
• give details of resources and responsibilities.
2. Risk assess driving for work hazards.
You should consider the risks associated with:
• intoxicated driving;
• driving at inappropriate speeds;
• distracted driving;
• using safety equipment provided in and for the vehicle;
• dealing with collisions;
• dealing with breakdowns and emergencies;
• vehicle requirements; and
• journey planning.
3. Put safe systems into practice.
- To manage driving for work effectively, you need to have systems in place that will:
make sure everyone knows their role and responsibilities;
- make sure that drivers and managers have the right skills and proper training;
- make sure vehicle checks, inspections and maintenance are regularly carried out so vehicles are kept in a safe and roadworthy condition at all times.
- help you keep up to date records on each driver, including:
- driver’s hours and working time,
- penalty points and motoring convictions,
- driving licence class and expiry date,
- penalty points and motoring convictions,
- collisions and incidents,
- mileage for each work year, and
- training and assessments (date and results);
4. Measure safety performance.
- analysing incident reports,
- regular driver licence checks,
- regular checks with the drivers on their penalty point status,
- review of vehicle tracking and event data recorders,
- regular driver health checks,
- checks on driver driving time, breaks and rest periods, and
- regular review of preventative and planned vehicle maintenance activities
5. Review safety performance.
It is important that you review your driving for work programme on a regular basis. This review should identify any
trends and also assess if employees are following the programme. You can then use the results of this review to make
regular improvements to your business’s driving for work programme and procedures.
What you need
To be compliant with the law you must have processes in place that cover 3 areas
You should have Records that show that each employee has a valid driving licence, insurance, tax and NCT certificates for each vehicle driven and they are medically fit to drive.
Employers and self employed people should have a system of routine daily checks in place to ensure that vehicles are in good working order, safe and fit for purpose.
Almost all road collisions involve human error. You must have an ongoing Driver Training Program in place to help all of your employees become safer on the roads.
Get the Complete Solution and Cover Your Duty of Care
Comprehensive ‘Driving for Work Toolkit’ for Fleet / HR Managers.
Covers your Safe Driver and Safe Vehicle obligations
Driver Data Capture
Reports & Dashboard
Our Solution delivers an Online Driver Training Program to all employees with an Assessment and Certification.
Covers your Safe Journey obligations
Online Driver Training
On Road Training
Benefits for Employers
Our Online Solution is not just to protect people, it’s also good for business
Reduced Fleet Costs
A reduction in fuel bills and vehicle repair costs as employees improve their driving skills and behaviour. Repairs costs drop as accidents reduce.
A reduction in absenteeism through accidents and injuries. Reduced driving stress for employees increases morale and efficiency.
Lower Insurance Costs
If you fail to manage the risk associated with driving for work, you will inevitably see an increase in your insurance premiums.
Simple to Use. Hassle Free. No IT Integration Needed.
Implement and easily Manage your Driving for Work Program. Ideal for Fleet / HR Managers it includes all the Policies and Procedures you need.
Our online solution captures the Data Records that you need. You’ll easily know that all employees are legally able to drive and the vehicle is legally roadworthy.
Our Online Solution shows employees how to conduct a vehicle walk-around checks, and allows them to complete it online. The data is sent to the Fleet Manager.
You can view Audit-Ready Reports and a Compliance Dashboard that demonstrates that your Driving for Work Program is on-track and compliant.
Contact Us and we will build your ProDrive Solution for You